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Agency Schedule Detail

Authorization Number :  18550792
Agency Series No. :  LEGL-32
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  These documents contain confidential information as defined by ORC 149.43, because the records contain claimant names, claim numbers, copies of checks, and bank account information.
Division :  BWCLAWS
Vital Description : 
Section :  BWCLAWSLEGL
Record Title :  Subrogation Revenue Collection Files
Revision :  2
Record Description :  The Subrogation Revenue Collection Files are used to record the funds recovered from the parties of subrogation cases. The Subrogation Revenue Collection Files are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
After collection, scan the Subrogation Revenue Collection Files into the UDS subrogation database. Once the scanned versions of the Subrogation Revenue Collection Files have been verified for quality assurance; then destroy the paper documents. Paper Shred
Review the machine readable information every 3 years to ensure that the files can still be accessed. Maintain in UDS subrogation database for 20 years; then destroy. These documents must be held longer in anticipation of litigation. Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 4/27/2009 4:14:00 PM
Approved Melissa Roach Records Officer 6/17/2009 3:36:00 PM
Approved Michael Hardenbrook Record Administrator 6/23/2009 1:12:00 PM
Approved Martin Meeks State Auditor 6/23/2009 3:52:00 PM
Approved Fred Previts State Archivist 6/30/2009 10:43:00 AM

Notes

Date Reason User

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