Agency Schedule Detail

Authorization Number : 18000697

Agency Series No. : 71-05

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMSEC7

Vital Description :

Section : COMSEC7REGS

Record Title : Filings pursuant to Revised Code 1707.04 & .041

Revision : 1

Record Description : These files consist of records resulting from filings to the Division pursuant to Ohio Revised Code 1707.04 and 1707.041 regarding entity reorganizations and control bids. The filings may include documents such as: plans for reorganization, recapitalization, or refinancing; prospectuses and brochures; materials relating to "fairness hearings" conducted by the division; general documentation and materials relating to tender offers, control bids, and control share acquisitions; and statements of plans or proposals being made by the offeror.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain hard copy records in office area for 8 years from date of initial filing, or scanned and verified then destroy.	Section 1707.48 of the O.R.C. states in pertinent part: "The Division of Securities shall retain originals or copies of all documents filed with the division pertaining to registration by description, qualification, or coordination and all filings for claims of exemption for eight years from the date of initial filing."	Paper	Trash
Maintain securities machine readable records of database for 8 years from date of initital filing, then destroy by erasure.	Section 1707.48 of the O.R.C. states in pertinent part: "The Division of Securities shall retain originals or copies of all documents filed with the division pertaining to registration by description, qualification, or coordination and all filings for claims of exemption for eight years from the date of initial filing."	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Kelly Igoe	Records Coordinator	7/14/2009 8:57:00 AM
Approved	Vickie Smith	Records Officer	7/15/2009 8:03:00 AM
Approved	Michael Hardenbrook	Record Administrator	7/16/2009 8:45:00 AM
Approved	Martin Meeks	State Auditor	7/16/2009 9:19:00 AM
Approved	Fred Previts	State Archivist	7/16/2009 12:12:00 PM

Notes

Date	Reason	User