| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain hard copy in operating area for 8 years from the date of initial filing, or scanned and verified then destroy. | Section 1707.48 of the O.R.C. states in pertinent part: "The Division of Securities shall retain originals or copies of all documents filed with the division pertaining to registration by description, qualification, or coordination and all filings for claims of exemption for eight years from the date of initial filing." | Paper | Shred |
| Maintain machine readable records on database for 8 years from date of initial filing, then destroy by erasure. | Section 1707.48 of the O.R.C. states in pertinent part: "The Division of Securities shall retain originals or copies of all documents filed with the division pertaining to registration by description, qualification, or coordination and all filings for claims of exemption for eight years from the date of initial filing." | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Kelly Igoe | Records Coordinator | 7/14/2009 8:57:00 AM |
| Approved | Vickie Smith | Records Officer | 7/15/2009 8:03:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 7/16/2009 8:33:00 AM |
| Approved | Martin Meeks | State Auditor | 7/16/2009 9:23:00 AM |
| Approved | Fred Previts | State Archivist | 7/16/2009 12:29:00 PM |
| Date | Reason | User |
|---|