| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain hard copy in operating area for 5 years from the date the exam was completed, or scanned and verified then destroy. | O.A.C. 1301:6-3-48 reads in pertinent part: "the division shal draft shcedules for the retention of originals or copies of documents filed with the division...(for a) period which shall be no less than five years." The exclusion of noted examination is necessary due to historical value of those examinations and in order to insure a sound basis for future determinations regarding the involved issue(s). | Paper | Shred |
| Maintain securities machine readable records on database for a period of 5 years from the date the exam was completed, then destroy by erasure. | O.A.C. 1301:6-3-48 reads in pertinent part: "the division shal draft shcedules for the retention of originals or copies of documents filed with the division...(for a) period which shall be no less than five years." The exclusion of noted examination is necessary due to historical value of those examinations and in order to insure a sound basis for future determinations regarding the involved issue(s). | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Kelly Igoe | Records Coordinator | 7/13/2009 10:31:00 AM |
| Approved | Vickie Smith | Records Officer | 7/13/2009 11:01:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 7/13/2009 2:22:00 PM |
| Approved | Martin Meeks | State Auditor | 7/14/2009 9:13:00 AM |
| Approved | Fred Previts | State Archivist | 7/16/2009 12:28:00 PM |
| Date | Reason | User |
|---|