| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Maintain securities machine readable records on database for 5 years from the date of termination, then destroy by erasure. | O.A.C. 1301:6-3-48 reads in pertinent part: "The division shall draft schedules for the retention of originals or copies of documents filed with the division...(for a) period which shall be no less than five years." | Electronic | Erase |
| Retain in operating area for a period of 5 years from the date of termination or scanned and verified then destroy. | O.A.C. 1301:6-3-48 reads in pertinent part: "The division shall draft schedules for the retention of originals or copies of documents filed with the division...(for a) period which shall be no less than five years." | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Kelly Igoe | Records Coordinator | 7/14/2009 8:49:00 AM |
| Approved | Vickie Smith | Records Officer | 7/15/2009 8:00:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 7/15/2009 9:27:00 AM |
| Approved | Martin Meeks | State Auditor | 7/15/2009 1:31:00 PM |
| Approved | Fred Previts | State Archivist | 7/16/2009 12:20:00 PM |
| Date | Reason | User |
|---|