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Agency Schedule Detail

Authorization Number :  800-0136
Agency Series No. :  65-01
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records may contain social security numbers which are not a matter of public record for purposes of Ohio Revised Code Section 149.03.
Division :  COMREL1
Vital Description : 
Section :  COMREL1LICG
Record Title :  Real Estate Licensing
Revision :  5
Record Description :  This retention schedule consists of applications, renewal forms or correspondence associated with an application or renewal form for a real estate salesperson license or real estate brokers license. This retention schedule also includes, but is not limited to, ancillary trustee appointment applications, name reservation applications, corporation applications, branch office applications, partnership applications, limited liability company applications, association applications, consent to service of process forms and trust/special account change forms. These records may contain social security numbers which are not a matter of public record for purposes of Ohio Revised Code Section 149.03.
Retention Period Retention Justification Media Code Method of Disposal
Paper copy is imaged and indexed on the computer. Upon confirmation that the paper copy was imaged and indexed, then the paper copy is destroyed. Paper Shred
Any images on microfiche are to be retained one year after the expiration of the license and then the microfiche is destroyed. These are important records since they serve as a license history which is regularly consulted by the Division in the processing of future licensing applications, renewals or enforcment actions taken against the licensee. Microform Erase
Images on the computer are to be retained one year after the expiration of the license and then the images on the computer are to be destroyed. These are important records since they serve as a license history which is regularly consulted by the Division in the processing of future licensing applications, renewals or enforcment actions taken against the licensee. Electronic Erase

Approvals

Status Name Title Date
Approved Ed Woodruff Records Coordinator 11/25/2008 11:50:00 AM
Approved Vickie Smith Records Officer 12/29/2008 2:42:00 PM
Approved Michael Hardenbrook Record Administrator 1/8/2009 1:04:00 PM
Approved Martin Meeks State Auditor 1/9/2009 11:09:00 AM
Approved Fred Previts State Archivist 1/13/2009 2:06:00 PM

Notes

Date Reason User

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