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Agency Schedule Detail

Authorization Number :  800-0704
Agency Series No. :  65-05
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records may contain social security numbers which are not a matter of public record for purposes of Ohio Revised Code Section 149.03.
Division :  COMREL1
Vital Description :  These are important records since they serve as a license history which is regularly consulted by the Division in the processing of future applications, renewals or enforcement actions taken against the licensee or registrant.
Section :  COMREL1LICG
Record Title :  Applications for Foreign Real Estate
Revision :  0
Record Description :  This retention schedule consists of applications or correspondence associated with a foreign real estate dealer or salesperson license or the registration of foreign real estate. This retention schedule also includes enlarged plats and plans, videotapes, CD-ROMS, and DVD formats, consent to service of process forms or any Homeland Security Forms issued by the Ohio Department of Public Safety. These records may contain social security numbers which are not a matter of public record for purposes of Ohio Revised Code Section 149.03.
Retention Period Retention Justification Media Code Method of Disposal
Paper copy is imaged and indexed on the computer. Upon confirmation that the paper copy was imaged and indexed on the computer, then the paper copy is destroyed. Paper Shred
Images currently on microfiche are to be retained one year after final expiration of the license or registration and then the microfiche is to be destroyed. These are important records since they serve as a license history which is regularly consulted by the Division in the processing of future applications, renewals or enforcement actions taken against the licensee or registrant. Microform Erase
Images on the computer are to be retained one year after final expiration of the license or registration and then the image is to be destroyed. These are important records since they serve as a license history which is regularly consulted by the Division in the processing of future applications, renewals or enforcement actions taken against the licensee or registrant. Electronic Erase

Approvals

Status Name Title Date
Approved Ed Woodruff Records Coordinator 11/25/2008 8:31:00 AM
Approved Vickie Smith Records Officer 12/29/2008 3:01:00 PM
Approved Michael Hardenbrook Record Administrator 1/8/2009 8:23:00 AM
Approved Martin Meeks State Auditor 1/8/2009 8:37:00 AM
Approved Fred Previts State Archivist 1/13/2009 2:07:00 PM

Notes

Date Reason User

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