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Agency Schedule Detail

Authorization Number :  800-0715
Agency Series No. :  65-01
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records may contain social security numbers which are not a matter of public record for purposes of Ohio Revised Code Section 149.03
Division : 
Vital Description : 
Section : 
Record Title :  Real Estate Licensing
Revision :  0
Record Description :  This retention schedule consists of applications, renewal forms or correspondence associated with an application or a renewal form for a real estate salesperson license or a real estate brokers license. This retention schedule also includes, but is not limited to, ancilliary trusteee appointment applications, name reservation applications, corporation applications, branch office applications, partnership applications, limited liability company applications, association applications, consent to service of process forms and trust/special account change forms. These records may contain social security numbers which are not a matter of public record for purposes of Ohio Revised Code Section 149.03.
Retention Period Retention Justification Media Code Method of Disposal
Images on the computer are to be retained 1 year after the final expiration of the license and then the images are to be destroyed by shredding. These are important records since they serve as a license history which is regularly consulted by the Division in processing future licensing applications, renewals or enforcement actions aginst the licensee. Electronic Shred
Paper copy is imaged and indexed on the computer. Upon confirmation that paper copy was imaged and indexed, the paper copy is destroyed by shredding Paper Shred
Images on microfiche are to be retained 1 year after final expiration of the license and then microfiche is to be destroyed by shredding. These are important records since they serve as a license history which is regularly consulted by the Division in processing future licensing applications, renewals or enforcement actions aginst the licensee. Microform Shred

Approvals

Status Name Title Date
Approved Ed Woodruff Records Coordinator 11/7/2008 2:38:00 PM
Approved Vickie Smith Records Officer 2/6/2009 10:32:00 AM
Approved Michael Hardenbrook Record Administrator 2/17/2009 1:47:00 PM
Approved Martin Meeks State Auditor 2/18/2009 3:44:00 PM
Approved Fred Previts State Archivist 2/23/2009 1:46:00 PM

Notes

Date Reason User

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