| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Update and maintain these records on the AS/400 computer database system for 50 years | Records are referred to when gathering statistical data and could be used as a reference when determining legal liability | Electronic | Erase |
| Retain updated master in appropriate storage facility for 50 years. Retain updated master diazo in operating area for 50 years | Records are referred to when gathering statistical data and could be used as a reference when determining legal liability | Microform | Wastepaper |
| Retain hard copy in operating area until records become inactive, then microfilm. After microfilm has been checked for quality and completeness, then destroy hard copy records | Records are referred to when gathering statistical data and could be used as a reference when determining legal liability | Paper | Wastepaper |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Vickie Smith | Records Officer | 10/15/2008 3:38:00 PM |
| Approved | Michael Hardenbrook | Record Administrator | 11/3/2008 3:02:00 PM |
| Approved | Martin Meeks | State Auditor | 11/5/2008 1:01:00 PM |
| Approved | Fred Previts | State Archivist | 11/7/2008 9:07:00 AM |
| Date | Reason | User |
|---|