Agency Schedule Detail

Authorization Number : 855-0979

Agency Series No. : MIAD-WCIS

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : The records contain confidential information such as social security numbers, federal tax identification numbers, and financial information.

Division : BWCMIAD

Vital Description : This is vital information for restoring the Workers Compensation Insurance data if lost.

Section : BWCMIADALLS

Record Title : Workers Compensation Insurance System (WCIS) Database Backups

Revision : 1

Record Description : Tape backups of the Oracle database on the Mainframe needed to restore the Workers Compensation Insurance System (WCIS) in case of disaster or inadvertent destruction. Backup intervals are daily and monthly. WCIS provides functionality for Employer policy initiation and maintenance, payroll processing and adjustments, financial adjustments, lapse account activity, experience rate adjustments, and employer file maintenance. The backups for the Workers Compensation Insurance System (WCIS) are for daily and monthly timeframes.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain daily backup on-site for 7 days, and then destroy. Send a copy backup daily to off-site storage, retain for 14 days, and then destroy. Retain monthly backup on-site until superseded, then transfer to off-site storage for 2 months, and then destroy.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	7/7/2008 9:26:00 AM
Approved	Melissa Roach	Records Officer	7/7/2008 4:09:00 PM
Approved	Michael Hardenbrook	Record Administrator	7/28/2008 10:17:00 AM
Approved	Martin Meeks	State Auditor	7/29/2008 9:20:00 AM
Approved	Fred Previts	State Archivist	7/29/2008 12:38:00 PM

Notes

Date	Reason	User