Agency Schedule Detail

Authorization Number : 855-1094

Agency Series No. : MIAD-54

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description :

Division : BWCMIAD

Vital Description :

Section : BWCMIADALLS

Record Title : Supporting Documentation of Purchase Requisitions

Revision : 0

Record Description : The Supporting Documentation of Purchase Requisitions are records created when initiating the purchasing process, authorize and provide funds for, or satisfy claims and expedite payments for private service providers including copies of purchase orders, invoice requests, receipts, agency vouchers, service reports, and other supporting documentation.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain onsite current fiscal year, plus 3 previous years, transfer oldest year to offsite storage, retain 2 years offsite, provided audited by Auditor of State, audit report is released, all discrepancies are resolved, and then destroy.	Records are needed for auditing purposes.	Paper	Recycle
Retain 6 years, provided audited by Auditor of State, audit report is released, all discrepancies are resolved, and then destroy.	Records are needed for auditing purposes.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	11/14/2008 12:12:00 PM
Approved	Melissa Roach	Records Officer	1/16/2009 1:23:00 PM
Approved	Michael Hardenbrook	Record Administrator	1/16/2009 4:09:00 PM
Approved	Martin Meeks	State Auditor	1/20/2009 2:52:00 PM
Approved	Fred Previts	State Archivist	1/21/2009 1:13:00 PM

Notes

Date	Reason	User