Agency Schedule Detail

Authorization Number : 855-1128

Agency Series No. : Subro/Fra2

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : The records could contain information prohibited by ORC 149.43 (A)(2)(d)(7)(c). The database does include claimant name and claim number. The documents could include medical records and claimant identifying information such as social security number and date of birth. There is attorney work product contained in files.

Division : BWCLAWS

Vital Description :

Section : BWCLAWSLEGL

Record Title : Subrogation Access Database

Revision : 0

Record Description : The Subrogation Access Database includes information and activity notes on subrogation claims that are open and closed. The Subrogation Access Database is BWC’s record of proceedings for subrogation cases.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in the database until the claim has no activity, and then hold for 20 years. After 20 years, destroy as confidential.	Retain the documents for possible litigation. These files detail BWC’s collection efforts of outstanding debts. The Courts have not determined the statute of limitations on collection.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	8/10/2009 9:49:00 AM
Approved	Melissa Roach	Records Officer	8/31/2009 4:38:00 PM
Approved	Michael Hardenbrook	Record Administrator	9/8/2009 1:35:00 PM
Approved	Martin Meeks	State Auditor	9/8/2009 3:42:00 PM
Approved	Fred Previts	State Archivist	12/23/2009 2:47:00 PM

Notes

Date	Reason	User