Agency Schedule Detail

Authorization Number : 855-1139

Agency Series No. : Subro/Frau

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description :

Division : BWCLAWS

Vital Description :

Section : BWCLAWSLEGL

Record Title : Subrogation Form Letters

Revision : 1

Record Description : The Subrogation Form Letters are requests made by the subrogation department to various parties involved requesting information on subrogation claims. These forms are used to gather facts on injuries and locate potential at-fault parties and insurance coverage. The Subrogation Form Letters are scanned into a secure online repository. The secured online repository is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain the original document in the Subrogation Unit after scanned in a secure online repository, and then destroy.	These forms are being accessed and used on a regular basis to promote subrogation collection and legal constraints and potential litigation.	Paper	Shred
Retain in a secure online repository, keep for a period of 10 years after the Full and Final Subrogation Agreement is received and case is closed, and then destroy.	These forms are being accessed and used on a regular basis to promote subrogation collection and legal constraints and potential litigation.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Frazier	Records Coordinator	9/26/2023 1:04:07 PM
Approved	Colleen Cottrell Erdman	Records Officer	9/27/2023 1:53:58 PM
Approved	Terri Dittmar	Record Administrator	10/10/2023 11:13:47 AM
Approved	Fred Previts	State Archivist	10/10/2023 4:50:27 PM
Approved	Martin Meeks	State Auditor	10/11/2023 8:51:16 AM

Notes

Date	Reason	User