Agency Schedule Detail

Authorization Number : 100-0018

Agency Series No. : OCB-FIS-01

Status : Active

Agency Web Link :

Agency : DAS

Confidential Description :

Division : DAS0600

Vital Description :

Section :

Record Title : Accounts Payable

Revision : 2

Record Description : This series contains: Distribution and Reproduct- ive copies of the following fiscal documents - Order Request (ADM-2016), Pay- ment Requests (ADM-2017), Supporting Documentation for Revenue Reciept Deposits (ADM-2020), ISTV Supporting Documentation (ADM-2021) and other supporting documents. Also includes copies of ISTV''''''''s (OBM_7282), Printing Orders (ADM-515), Purchase Order (ADM-523/ADM-524), Purchase Order Modifications (ADM-0530), Invoice Reproductions, Delivery/Packing Slips related correspondence and any other forms related to payable activity. These are not complete [No Voucher Copies], does not replicate Controller Office records. Used as a reference and start for audit trail.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office area for two years then destroy provided audit is complete and audit report is released and all State Wide Cost Allocation Plan (SWCAP) obligations have been met.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Jane Kuzma	Records Officer	5/15/2008 3:18:00 PM
Approved	Michael Hardenbrook	Record Administrator	7/15/2008 1:08:00 PM
Approved	Fred Previts	State Archivist	7/15/2008 3:35:00 PM
Approved	Martin Meeks	State Auditor	7/15/2008 4:11:00 PM

Notes

Date	Reason	User