Agency Schedule Detail

Authorization Number : 501-0146

Agency Series No. : REC-0009

Status : Active

Agency Web Link :

Agency : DRC

Confidential Description : AR 5120-9-31 states that grievance records are considered confidential and shall be maintained by the inspector of institutional services in a secure manner. No grievance records shall be placed in any inmate file which is available to the adult parole authority, except when the record is the basis of disciplinary action initiated by the inspector and authorized by the chief inspector.

Division : DRC0160

Vital Description :

Section : DRC0160

Record Title : Inmate Grievance Records

Revision : 2

Record Description : Documents entire grievance process from grievance initiation to final administrative distribution and all related correspondence.

Retention Period	Retention Justification	Media Code	Method of Disposal
Maintain paper records 180 days after conversion to electronic format and verification that electronic images are clear and accurate.		Paper	Shred
Maintain six years after case is decided.	Due to the appeal process records must be kept until the end of the entire appeal process.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Karen Sorrell	Records Officer	4/23/2008 9:15:00 AM
Approved	Michael Hardenbrook	Record Administrator	6/27/2008 10:58:00 AM
Approved	Martin Meeks	State Auditor	6/27/2008 1:26:00 PM
Approved	Fred Previts	State Archivist	6/30/2008 12:00:00 PM

Notes

Date	Reason	User