Agency Schedule Detail

Authorization Number : 580-1049

Agency Series No. : FORS-04C

Status : Active

Agency Web Link :

Agency : DMH

Confidential Description :

Division : DMHCOff

Vital Description :

Section : DMHCOff

Record Title : Out-of-Zone Transfers

Revision : 1

Record Description : Files of patients who are coming out of a DMH maximum security facility into a mental health hospital. For one reason or another, the patients cannot be returned to the facility where they were previously hospitalized before being sent to maximum securit

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 5 years from effective date of transfer or for as long as of administrative value then send to the State Records Center and retain for 10 years after death or discharge of patient, then destroy.	Must be kept as long as the medical record. The statute of limitations is unclear as to how long to retain medical records. The Department wants to retain the records longer than 5 years as we have readmission 5 years after patients are discharged. These records are also needed in case the Department becomes involved in litigation concerninga patient or former patient.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Sue Slaughter	Records Officer	3/25/2008 2:10:00 PM
Approved	Michael Hardenbrook	Record Administrator	3/26/2008 4:24:00 PM
Approved	Martin Meeks	State Auditor	3/27/2008 7:59:00 AM
Approved	Fred Previts	State Archivist	4/7/2008 3:47:00 PM

Notes

Date	Reason	User