| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 4 years then destroy provided single audit performed by the Auditor of State and the Department Audit Section and both audit reports released and all discrepancies resolved, unless federal funds involved then retain for 3 years after final medicare and mdicaid audit reports are adjudicated, then destroy. | P.L. 3334 ODMH Medicaid MH hospitals have copies of medicare/ medicaid cost report records. Central Office has the origonals. Federal audits take place at the hospital and Central Office. However, the federal auditors have given the department permission to destroy the hospital records 3 years after the final audit reports are adjudicated. | Paper | Wastepaper |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Sue Slaughter | Records Officer | 3/20/2008 9:31:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 3/20/2008 11:05:00 AM |
| Approved | Martin Meeks | State Auditor | 3/24/2008 1:35:00 PM |
| Approved | Fred Previts | State Archivist | 3/26/2008 10:42:00 AM |
| Date | Reason | User |
|---|