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Agency Schedule Detail

Authorization Number :  580-0773
Agency Series No. :  FIS-047C
Status :  Active
Agency Web Link : 
Agency :  DMH
Confidential Description :   
Division : 
Vital Description : 
Section : 
Record Title :  Purchase/Printing Orders & Request to Purchase
Revision :  1
Record Description :  (ADM-0204, ADM-0500, ADM-0515, ADM-0523, ADM-0524, ADM-T503, OBM-7219, GEN-1038) Forms used to make purchases from Central Office Supply, DAS Printing, DAS Purchasing, OPI, vendors, and other state agencies. Also includes any backup information and the Request to Purchase form completed by appropriate offices and sent to fiscal requesting the purchase of supplies/services. NOTE: Release and Permit to Make Direct Purchase Order (ADM-3252) and/or request for Pre-approval (ADM-3257) is attached to appropriate purchase order.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 1 year then transfer to the SRC for an additional 2 years then destroy provided single audit performed by the Auditor of State and the audit report released and all discrepancies resolved and all discrepancies resolved, and all discrepancies resolved, unless federal funds involved then retain for 6 years after final medicare and medicaid auit reports are adjudicated, then destroy P.L. 3334 ODHS Medicaid Paper Wastepaper

Approvals

Status Name Title Date
Approved Sue Slaughter Records Officer 2/20/2008 2:18:00 PM
Approved Michael Hardenbrook Record Administrator 3/12/2008 1:14:00 PM
Approved Martin Meeks State Auditor 3/13/2008 1:33:00 PM
Approved Fred Previts State Archivist 3/14/2008 2:57:00 PM

Notes

Date Reason User

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