Agency Schedule Detail

Authorization Number : 882-0079

Agency Series No. : 882-17-06

Status : Active

Agency Web Link :

Agency : PSY

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Cease and Desist Directives

Revision : 2

Record Description : This series relates to copies of letters and underlying public records sent to non-licensees (individuals or organizations) with notice of non-compliance and directives to cease and desist or otherwise evidence compliance with ORC 4732. These letters typcally relate to the use of restricted terms by non-psychologists or the (sometimes inadvertent) listing of non-psychologists under the heading "Psychologists" in public directories (e.g., yellow pages or web-based listings).

Retention Period	Retention Justification	Media Code	Method of Disposal
Scan paper records to digital file (e.g., pdf) on Board storage device; destroy paper after determination made by staff that digital file is complete.	Paper destroyed only after the scanned file''''''''s integrity is established by viewing the file and backing it up to Board storage device.	Paper	Shred
Retain scanned digital files (e.g., pdf) for ten years, when presumed that use will be exhausted.	These records provide the public with information about the Board''s activities as a public office. In addition, there is no statute of limitations relative to the Board''s ability to pursue unlicensed practice allegations, including referral to county prosecutor for criminal charges. Patterns of deception and misrepresentation can develop over many years, and the Board has determined that it would like policy to make these available for 10 years.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Ronald Ross	Records Officer	8/11/2008 1:31:00 PM
Approved	Michael Hardenbrook	Record Administrator	8/13/2008 9:07:00 AM
Approved	Martin Meeks	State Auditor	8/13/2008 3:18:00 PM
Approved	Fred Previts	State Archivist	8/14/2008 11:33:00 AM

Notes

Date	Reason	User