Agency Schedule Detail

Authorization Number : 18000651

Agency Series No. : BW-05

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMLIQC

Vital Description : This information is vital to track records of registered solicitors.

Section : COMLIQCBEER

Record Title : Active Solicitor Files

Revision : 1

Record Description : Contains solicitor applications, and any other information pertaining to the solicitor. This is a bi-annual renewal.

Retention Period	Retention Justification	Media Code	Method of Disposal
Solicitor Applications are processed then scanned into LITS (License Issuance Tracking System) a computereized optical scanning Image System and continually updated. LITS images are stored forever and then saved to a (WORM) drive - write once, read many. These images are never purged.	Vital for tracking and processing registered solicitors in Ohio	Electronic	Permanent
Paper files are kept for 6 months	The paper copy that is scanned is kept only for 6 months to ensure quality and completeness of the scanning process then destroyed	Paper	Recycle

Approvals

Status	Name	Title	Date
Approved	Kelly Poling	Records Coordinator	4/8/2010 10:26:00 AM
Approved	Vickie Smith	Records Officer	6/3/2010 12:12:00 PM
Approved	Michael Hardenbrook	Record Administrator	6/9/2010 9:16:00 AM
Approved	Martin Meeks	State Auditor	6/9/2010 1:12:00 PM
Approved	Fred Previts	State Archivist	6/15/2010 10:18:00 AM

Date	Reason	User