Retention Period | Retention Justification | Media Code | Method of Disposal |
---|---|---|---|
Paper files are kept for 6 months | The paper copy that is scanned is kept only for 6 months to ensure quality and completeness of the scanning process then destroyed | Paper | Recycle |
Out of State Supplier Applications are processed then the data is entered into ABCS (Alcohol Beverage Control System). Maintain machine-readable records on the ABCS computer database until superseded or until record series is no longer created. After data is entered into ABCS, these documents are scanned into LITS (License Issuance Tracking System) a computereized optical scanning Image System and continually updated. LITS images are stored forever and then saved to a (WORM) drive - write once, read many. These images are never purged. | Vital for tracking records of out of state suppliers | Electronic | Permanent |
Status | Name | Title | Date |
---|---|---|---|
Approved | Kelly Poling | Records Coordinator | 4/8/2010 10:20:00 AM |
Approved | Vickie Smith | Records Officer | 6/3/2010 12:11:00 PM |
Approved | Michael Hardenbrook | Record Administrator | 6/9/2010 9:12:00 AM |
Approved | Martin Meeks | State Auditor | 6/9/2010 1:12:00 PM |
Approved | Fred Previts | State Archivist | 6/15/2010 10:18:00 AM |
Date | Reason | User |
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