| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain for ten years after death, final release, maximum expiration or definite sentence expiration, then destroy. | Ohio Revised Code: 5120:1-1-36 & 5120:9-49 | Electronic | Delete |
| Retain in file pending a final action and issuance of minutes, then send to Onbase. | An accurate and complete record of all Parole Board hearings must be maintained to ensure the record in its entirety is available for future use with regard to release decisions. Parole Board decision sheets, risk assessments, institutional summary reports, master file cover information, warrants and detainers, special conditions of parole, parole certificates, and parole candidate information sheets are non-public records that can be made available to the public pursuant to 5120:1-1-36. | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Karen Sorrell | Records Officer | 7/20/2007 10:14:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 7/23/2007 2:37:00 PM |
| Approved | Martin Meeks | State Auditor | 7/24/2007 12:07:00 PM |
| Approved | Steve Gutgesell | State Archivist | 8/20/2007 12:39:00 PM |
| Date | Reason | User |
|---|