Agency Schedule Detail

Authorization Number : 760-1006

Agency Series No. : B084-01

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOBMV

Vital Description :

Section : DHSOBMVFLDO

Record Title : Deputy Registrar Files

Revision : 1

Record Description : Record series consists of all records that deputy registrars maintain in accordance with section D of the Deputy Registrar Manual. These include End of Day Reports, consignment Invoices (BMV1511), Missing Affidavits (BMV5702), Chargeable and Non-Chargeable Inventories, Error Correction Worksheet (BMV5716), correspondence with BMV Revenue Mangement section, Broadcasts, Evaluations, Work schedule, contracts, motor voter transmission forms, Abstract file, etc.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain three years, then destroy	Ohio Administrative Code Chapter 4501:1-6-01 states the Deputy Registrars retain their records for a minimum of three years. Section 4503.03 of the Ohio Revised Code states the Auditor of State may examine accounts, reports, systems and other data of each Deputy Registrar at least every two years.	Paper	Recycle

Approvals

Status	Name	Title	Date
Approved	Gary Hively	Records Coordinator	12/12/2006 11:05:00 AM
Approved	Gary Hively	Records Officer	12/13/2006 11:26:00 AM
Approved	Michael Hardenbrook	Record Administrator	12/19/2006 8:56:00 AM
Approved	Martin Meeks	State Auditor	12/19/2006 12:54:00 PM
Approved	Steve Gutgesell	State Archivist	1/30/2007 8:05:00 AM

Notes

Date	Reason	User