Agency Schedule Detail

Authorization Number : 501-0390

Agency Series No. : MED-0005

Status : Active

Agency Web Link :

Agency : DRC

Confidential Description :

Division :

Vital Description : This information describes a sex offender's risk to sexually reoffend. It also provides information on what the offender has done in treatment and what gains s/he have made or not made. It is important information for transition and reentry planning, information parole agents and community service providers require to ensure that risk factors are addressed and appropriate resources are available.

Section :

Record Title : Sex Offender File

Revision : 0

Record Description : This file contains all information on sex offenders from the point they enter the Sex Offender Risk Reduction Center (SORCC) at the Madison Correctional Institution during reception. All information regarding sex offender assessment, programming and treatment are contained in the file.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office until offender completes the SORCC program then scan to Onbase.	Retention period ensures information on sex offender''s risk factors are available for consideration if that information is needed for any purpose related to public safety, e.g., law enforcement investigation, treatment in the community, reconvictions, return to prison, victim safety planning.	Paper	Shred
Retain electronically for 10 years following offender''s final release, maximum expiration or death, then destroy.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Jerrie Amos	Records Officer	8/14/2006 3:33:00 PM
Approved	Michael Hardenbrook	Record Administrator	9/28/2006 3:57:00 PM
Approved	Martin Meeks	State Auditor	9/28/2006 3:57:00 PM
Approved	Steve Gutgesell	State Archivist	11/8/2006 8:36:00 AM

Notes

Date	Reason	User