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Agency Schedule Detail

Authorization Number :  17601147
Agency Series No. :  DB-02
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :   Contains confidential and sensitive information related to an individuals personal identity.
Division :  DHSOBMV
Vital Description : 
Section :  DHSOBMVREGR
Record Title :  Remittance Processing Reports
Revision :  2
Record Description :  Remittance processing reports are computer generated printouts received from Data which lists all registration applications and money issued through the Remittance Processing system. These reports include REG51 (refund reports), REG52 (refund rejects), REG54 (over/under reports), REG57 (rejects reports), REG59 (reject transaction letters), REG60 (errors in generating letters), REG61 (suspended records), and REG62 (accepted records). The printouts contain plate numbers, payment dates, social security numbers, check amounts, donations, amounts due, refund amounts, batch/sequence numbers, refund amounts, error codes, and over/under fees. NOTE: A new procedure went into effect May 2002 - "BMV Remittance Processing". All mail-in applications are processed through the BMV Remittance Processing Unit.
Retention Period Retention Justification Media Code Method of Disposal
The reports are retained until audited by Auditor of State and audit report released, then destroy 1 year thereafter. Paper Shred

Approvals

Status Name Title Date
Approved William Werts Records Coordinator 8/3/2006 1:35:00 PM
Approved Gary Hively Records Officer 8/30/2006 1:26:00 PM
Approved Michael Hardenbrook Record Administrator 9/28/2006 3:51:00 PM
Approved Martin Meeks State Auditor 9/28/2006 3:51:00 PM
Approved Steve Gutgesell State Archivist 10/3/2006 8:28:00 AM

Notes

Date Reason User

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