Agency Schedule Detail

Authorization Number : 760-1175

Agency Series No. : B063-27

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOBMV

Vital Description :

Section : DHSOBMVB063

Record Title : Valid With & Without Photo Drivers License/IDs

Revision : 2

Record Description : Record consists of an "Out of State Application For Drivers License"(BMV 2002) and any supporting documentation needed for the issuance of an original, renewal, duplicate, down grade, or commerical valid with or without photo drivers license and identification card in accordance with section 4506.06, 4507.06, and 4507.21 of the O R C. Refunds issued to applicants for out of state requests that were not processed due to time limits or incomplete requests are also included.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain paper records that are not microfilmed for 7 years, then destroy. Retain paper records that are microfilmed for 2 years, then destroy.	Records are used for law enforcement agencies.	Paper	Recycle
At the time application is made to obtain a drivers license, the information, including signatures, shall be captured and stored electronically. Electronic files shall be retained for a period of eight (8) years, and then purged.	Records are used for law enforcement agencies.	Electronic	Delete
Retain microfilm for 7 years, then destroy.	Records are used for law enforcement agencies.	Microform	Shred

Approvals

Status	Name	Title	Date
Approved	Gary Hively	Records Coordinator	6/29/2006 8:52:00 AM
Approved	Gary Hively	Records Officer	7/6/2006 9:33:00 AM
Approved	Michael Hardenbrook	Record Administrator	9/19/2006 10:36:00 AM
Approved	Martin Meeks	State Auditor	9/19/2006 1:10:00 PM
Approved	Steve Gutgesell	State Archivist	9/27/2006 8:36:00 AM

Notes

Date	Reason	User