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Agency Schedule Detail

Authorization Number :  760-0097
Agency Series No. :  B063-29
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :   
Division :  DHSOBMV
Vital Description : 
Section :  DHSOBMVB063
Record Title :  MODIFICATION ORDERS
Revision :  1
Record Description :  Court journal entries (Modification Orders) are submitted by Ohio courts of record. Documents are used to delete, modify, add and change information on an individuals driving record pertaining to suspensions, revocations, license cancellations, narratives, point assessment and grant limited driving privilege. The journal entry contains the name, address, social security number, date of birth, drivers license number, court name court case number and the reason for the adjustment to the driving record. All documents are scanned and stored in the image system.
Retention Period Retention Justification Media Code Method of Disposal
All paper documents are placed in a recycle bin 30 days after they are scanned. Paper Recycle
IT should scan file, if all cases relative to order have been closed for 7 years delete records. All cases generated on/or after October 2004 are stored in image, retain for 7 years from close date.  Evidence of changes to driving record. Electronic Delete

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 6/14/2006 3:53:00 PM
Approved Gary Hively Records Officer 6/15/2006 8:46:00 AM
Approved Michael Hardenbrook Record Administrator 9/15/2006 1:42:00 PM
Approved Martin Meeks State Auditor 9/18/2006 7:43:00 AM
Approved Steve Gutgesell State Archivist 9/27/2006 8:38:00 AM

Notes

Date Reason User

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