Agency Schedule Detail

Authorization Number : 50580082

Agency Series No. : OTC5000217

Status : Active

Agency Web Link :

Agency : OTC

Confidential Description : Contains vital information that may be requested by other employers long after the employee has terminated service with the Ohio Turnpike Commission. Maintain for PERS purposes.

Division : OTC0500

Vital Description : Contains vital information that may be requested by other employers long after the employee has terminated service with the Ohio Turnpike Commission. Maintain for PERS purposes.

Section : OTC05000002

Record Title : Employee Payroll Files

Revision : 1

Record Description : File containing employee position/salary history, tax certification (W-4 (Federal)Employee's Withholding Allowance Certificate, IT-4 (Ohio) Employee's Withholding Exemption Certificate, IT-4NR (Ohio) Employee's Statement of Residency in a Reciprocity State, City of Residence - Income Tax Withholding form), deduction authorizations (supplemental insurance, deferred compensation, direct deposit, union information, OPERS buyback, involuntary deductions, charitable), tuition reimbursement information, previous service, OPERS forms, employee related correspondence and/or general information.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 2 years after file is saved electronically		Paper	Shred
Retain 40 years	This information needs to be maintained in order to preserve the ability of the OTC to determine service credit for OPERS purposes.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	JENNIFER DIAZ	Records Coordinator	9/7/2021 9:58:54 AM
Approved	JENNIFER STUEBER	Records Officer	9/15/2021 10:56:47 AM
Approved	Terri Dittmar	Record Administrator	9/17/2021 1:28:18 PM
Approved	Martin Meeks	State Auditor	9/20/2021 9:25:11 AM
Approved	Fred Previts	State Archivist	9/20/2021 10:33:27 AM

Notes

Date	Reason	User