| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain documents for at least one (1) year after administration date. After one (1) year of retention of hard copy transfer/scan documents into electronic format. Destroy paper document after electronic file(s) has been checked for quality & completeness. | Paper | Shred | |
| Retain electronic documentation for six (6) years from the administration date then destroy/delete unless litigation is pending. Consult with Personnel or Chief Legal Counsel. | Records need to be retained for future research/validation purposes. Records also must be retained for at least 6 years to meet statute of limitations prescribed in order for employees or non-government employees to file legal action(s). | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Melinda Bollinger | Records Coordinator | 9/21/2005 10:13:00 AM |
| Approved | Dwight Neely | Records Officer | 9/26/2005 7:49:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 11/25/2005 2:53:00 PM |
| Approved | Martin Meeks | State Auditor | 12/1/2005 3:31:00 PM |
| Approved | Steve Gutgesell | State Archivist | 1/4/2006 11:58:00 AM |
| Date | Reason | User |
|---|