Agency Schedule Detail

Authorization Number : 950-0699

Agency Series No. : 12-01-07

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description : may contain confidential, personal information

Division : LOTSECR

Vital Description :

Section :

Record Title : ID Badge and Card Access

Revision : 1

Record Description : ID cards issued and card swipe transactions are recorded electronically. Hard copy ID badge request forms, vendor security access request forms, Lausche Lottery visitor log, temporary ID card/parking pass log.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain digital information on ID cards in the system for one (1) year after the separation of the employee or vendor employee. Retain digital logs of ID card swipe activity in the system for six (6) months, then destroy.		Electronic	Delete
Retain hard copy of Lausche Lottery visitor log and temporary ID card/parking pass log in the Security office for six (6) months. Retain hard copy ID badge request forms and vendor security access request forms for two (2) years.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Margaret Tomaro	Records Officer	9/27/2024 2:53:48 PM
Approved	Terri Dittmar	Record Administrator	10/1/2024 8:36:21 AM
Approved	Fred Previts	State Archivist	10/1/2024 4:24:53 PM
Approved	Martin Meeks	State Auditor	10/2/2024 9:25:48 AM

Notes

Date	Reason	User