Agency Schedule Detail

Authorization Number : 950-0699

Agency Series No. : 12-01-07

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description : may contain confidential, personal information

Division : LOTSECR

Vital Description :

Section :

Record Title : ID Badge and Card Access

Revision : 3

Record Description : File contains Hard copy ID badge request forms, vendor security access request forms, Lausche Lottery visitor log, temporary ID card/parking pass log; ID cards issued, and card swipe transactions are recorded electronically.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain digital information on ID cards in the system for one (1) year after the separation of the employee or vendor employee. Retain digital logs of ID card swipe activity in the system for one (1) year, then destroy.		Electronic	Delete
Retain hard copy of Lausche Lottery visitor log and temporary ID card/parking pass log in the Security office for six (6) months, then destroy. Retain hard copy ID badge request forms and vendor security access request forms for two (2) years, then destroy		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Ian Litherland	Records Officer	11/4/2025 9:57:36 AM
Approved	Terri Dittmar	Record Administrator	11/5/2025 7:13:07 AM
Approved	Martin Meeks	State Auditor	11/5/2025 9:12:11 AM
Approved	Fred Previts	State Archivist	11/5/2025 9:21:52 AM

Notes

Date	Reason	User