Agency Schedule Detail

Authorization Number : 760-1007

Agency Series No. : CSS-1

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOBMV

Vital Description :

Section :

Record Title : Deputy Registrar Files

Revision : 0

Record Description : Interagency Transfer, for transfer of chargeable invtentory items from one deputy registrar to another; Missing Item Affidavit, to report a missing chargeable item from deputy registrar inventory; Annual Inventory Report, yearly inventory report of chargeable items; Consignment Invoices, packing slips accompanied with all inventory shipments.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain three years, then destroy	Ohio Administrative Code Chapter 4501:1-6-01 states the Deputy Registrars reatain their records for a minimum of three years. Section 4503.03 of the Ohio Revised Code states the Auditor of State may examine accounts, reports, systems and other data of each Deputy Registrar at least every two years.	Paper	Wastepaper

Approvals

Status	Name	Title	Date
Approved	Clinton Wallace	Records Coordinator	12/10/2003 11:14:00 AM
Approved	Scott George	Records Officer	12/10/2003 11:32:00 AM
Approved	Michael Hardenbrook	Record Administrator	12/29/2003 8:58:00 AM
Approved	Steve Gutgesell	State Archivist	1/21/2004 3:59:00 PM
Approved	Martin Meeks	State Auditor	1/21/2004 3:59:00 PM

Notes

Date	Reason	User