Agency Schedule Detail

Authorization Number : 17601251

Agency Series No. : 1207

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOSHP

Vital Description :

Section :

Record Title : State Facility Construction Project Records

Revision : 0

Record Description : Design Documentation; Programmatic Documentation; Copies of Architect Agreements; Contracts; Change Orders; Construction Reports; Drawing Review Comments (By department Staff); Capital Budget Data; Project Cost Documentation; And Other Miscillaneous Correspondence, Etc. Prevailing Wage Data and Close Out Documents

Retention Period	Retention Justification	Media Code	Method of Disposal
Files retained in facilities office from beginning of capital project and leased sites until completion. Upon completion of project files held in office for one year or until successful completion of warranty inspection; Then transfer to storage to be retained until property is sold, or it is deemed they are no longer needed by facility management.	It is frequently necessary for the office of Facility Management to check on completed projects due to ongoing projects that relate to the current projects. A continuous process.	Paper	Permanent

Approvals

Status	Name	Title	Date
Approved	Jeff Maute	Records Officer	10/15/2003 12:15:00 PM
Approved	Michael Hardenbrook	Record Administrator	10/20/2003 4:12:00 PM
Approved	Martin Meeks	State Auditor	10/30/2003 11:24:00 AM
Approved	Steve Gutgesell	State Archivist	10/30/2003 11:24:00 AM

Notes

Date	Reason	User