Agency Schedule Detail

Authorization Number : 18000700

Agency Series No. : 51-06

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : Retain for potential legal value in accordance with civil and criminal statutes.

Division : COMOFA1

Vital Description : Retain for potential legal value in accordance with civil and criminal statutes.

Section : COMOFA1INVB

Record Title : Property and Insurance Loss Registers

Revision : 2

Record Description : Records contain information received from insurance companies os sspicious fires with losses of $5000.00 or greater.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain microfilm records for four (4) years, then destroy.		Microform	Shred
Retain electronic records indefinitely.	Information and data contained therein may be used as an investigatory and case intelligence tool for future case reference. Due to the low quantity received annually, digital resource usage is limited.	Electronic	Permanent
Retain paper copy in operating area until scanned into machine readable format and data is entered into computer system. Upon confirmation that imaged copy has been checked for quality and completeness, destroy paper copy.		Paper	Shred

Status	Name	Title	Date
Approved	Holly Johnston	Records Officer	7/17/2024 9:20:47 AM
Approved	Terri Dittmar	Record Administrator	7/17/2024 12:41:33 PM
Approved	Fred Previts	State Archivist	7/17/2024 1:33:04 PM
Approved	Martin Meeks	State Auditor	8/2/2024 9:53:50 AM

Date	Reason	User