Agency Schedule Detail

Authorization Number : 17601133

Agency Series No. : HRM-16

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : Records are NOT retained in the employee personnel file; they are kept in separate files.

Division : DHSAllD

Vital Description :

Section : DHSAllDHRM

Record Title : Employee Drug/Alcohol Testing Documentation

Revision : 1

Record Description : All documentation associated with the random drug testing program including: random testing rosters, tracking logs, positive tests, negative tests, and reasonable suspicion drug/alcohol testing of DPS employees. The employer will comply with all provisions of the Federal Omnibus Transportation Employee Testing Act of 1991 and the Federal Drug Free Workplace Act of 1988.

Retention Period	Retention Justification	Media Code	Method of Disposal
For negative test results, retain for two years plus the current year, then destroy. For positive results retain for five (5) years plus the current year from the date of the positive test, or the expiration of the Last Chance Agreement, whichever is longer.	As required by 49 CFR Part 382.401 & OAC 123: 1-76-08	Paper	Shred
Random testing rosters and tracking logs are retained electronically for two years plus the current year.	As required by OAC 123:1-76-08	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Mark Contosta	Records Officer	12/12/2023 2:38:53 PM
Approved	Terri Dittmar	Record Administrator	12/15/2023 9:33:37 AM
Approved	Fred Previts	State Archivist	12/15/2023 3:28:48 PM
Approved	Martin Meeks	State Auditor	12/19/2023 1:34:16 PM

Notes

Date	Reason	User