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Agency Schedule Detail

Authorization Number :  800-0665
Agency Series No. :  LEG-05
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :   
Division :  COMLIQC
Vital Description :  Because LITS (License Issuance Tracking System)is a permanent electronic record of the file, the hearing reports and summaries become a permanent record when scanned. (ORC 4303.10,.26 and .271)
Section :  COMLIQCLEGL
Record Title :  Hearing Reports
Revision :  1
Record Description :  Records created as the result of a hearing conducted pursuant to ORC Sections 4303.26 and .271, allowing legislaative authorities and certain institutions to object to the issuance of liquor permits, including all notes (which may or may not include video or audio tapes of the hearing), reports, summaries, recommendations, and exhibits presented at the hearing. (fna PM-213)
Retention Period Retention Justification Media Code Method of Disposal
The paper notes, reports and summaries, and recommendations are retained for 1 year after final disposition of the hearing matter; then the reports and summaries are scanned to the files. The paper notes and recommendations are destroyed at that time. The tapes are erased and reused 1 yeasr after the hearing is held. Exhibits are destroyed at the time the documents are scanned. Paper Recycle
The hearing reports and summaries are electronically scanned to the Division''s LITS system and permanently retained. Because LITS is a permanent electronic record of the file, the hearing reports and summaries become a permanent record when scanned. (ORC 4303.10, .26 and .271. Electronic Permanent

Approvals

Status Name Title Date
Approved Gloria Fox Records Officer 2/13/2003 10:24:00 AM
Approved Michael Hardenbrook Record Administrator 2/13/2003 12:40:00 PM
Approved Martin Meeks State Auditor 2/13/2003 5:37:00 PM
Approved Charles Arp State Archivist 2/13/2003 5:37:00 PM

Notes

Date Reason User

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