Agency Schedule Detail

Authorization Number : 18000678

Agency Series No. : 52-7

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMSFM5

Vital Description : Records are vital and referred to frequently when answering inquiries from fire departments, IRS, and general public. Also, used to gather statistical information.

Section : COMSFM5FPRE

Record Title : Volunteer Fire Department Equipment Grant

Revision : 0

Record Description : Files contain the application, signed agreement letter, check receipt letter, and paid invoices. Also, may include copies of audits performed.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain hard copy of fire department files for three (3) years. Retain grant applications for fire departments not awarded a grant for two (2) years.	Records are vital and referred to frequently when answering inquiries from fire departments, IRS, and general public. Also, used to gather statistical information.	Paper	Recycle
Computer database must be retained for three years then saved to disk until record series is no longer created then destroy by erasure.	Records are vital and referred to frequently when answering inquiries from fire departments, IRS, and general public. Also, used to gather statistical information.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Gloria Fox	Records Officer	4/9/2003 7:34:00 AM
Approved	Michael Hardenbrook	Record Administrator	4/11/2003 7:54:00 AM
Approved	Martin Meeks	State Auditor	4/17/2003 6:37:00 PM
Approved	Charles Arp	State Archivist	4/17/2003 6:37:00 PM

Notes

Date	Reason	User