Agency Schedule Detail

Authorization Number : 18000639

Agency Series No. : 52-6

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMSFM5

Vital Description : Records are vital and reverred to frequently when answering inquiries from fire departments, IRS and general public. Also, used to gather statistical information.

Section : COMSFM5FPRE

Record Title : Revolving Loan

Revision : 0

Record Description : Files contain applications, signed loan agreements, check receipt letter, title, paid invoices. Applications are for purchases of equipment or building additions for fire departments.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain hard copy of fire department files for three (3) years. Retain loan applications for fire departments not awarded a loan for five (5) years, then destroy.	Records are vital and fererred to frequently when answering inquiries from fire departments, IRS and general public. Also, used to gather statistical information.	Paper	Recycle
Computer database information must be retained until loan is paid in full.	Records are vital and referred to frequently when answering inquiries from fire departments, IRS and general public. Also, used to gather statistical information.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Gloria Fox	Records Officer	2/4/2003 8:50:00 AM
Approved	Michael Hardenbrook	Record Administrator	2/6/2003 7:46:00 AM
Approved	Martin Meeks	State Auditor	2/10/2003 4:27:00 PM
Approved	Charles Arp	State Archivist	2/10/2003 4:27:00 PM

Notes

Date	Reason	User