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Agency Schedule Detail

Authorization Number :  800-0230
Agency Series No. :  52-04
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :   These files contain Social Security Numbers
Division :  COMSFM5
Vital Description :  These files contain the initial claim form, direct deposit paperwork, W-9, change of address and eligibility status. In the event that litigation should occur, file could be referred to when determining legal liability.
Section : 
Record Title :  Volunteer Firefighters'' Claimants files
Revision :  2
Record Description :  Files contain eligible claimants of the Volunteer Fire Fighters'' Dependents Fund and other related information, which includes: eneral claimant information, direct deposit paperwork, w-9, change of address and eligibility status.
Retention Period Retention Justification Media Code Method of Disposal
Retain for five (5) years after all claimants cease to be eligible, then destroy. These files contain the initial claim form, direct deposit paperwork, W-9, change of address and eligibility status. In the event that litigation should occur, file could be referred to when determining legal liability. Paper Shred

Approvals

Status Name Title Date
Approved Gloria Fox Records Officer 1/27/2003 12:28:00 PM
Approved Michael Hardenbrook Record Administrator 1/31/2003 10:59:00 AM
Approved Martin Meeks State Auditor 2/13/2003 6:56:00 PM
Approved Charles Arp State Archivist 2/13/2003 6:56:00 PM

Notes

Date Reason User

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