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Agency Schedule Detail

Authorization Number :  800-0611
Agency Series No. :  ELEV-01
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :   
Division :  COMDINC
Vital Description :  These records are paramount in our tracking process. They enable us to determine when and where inspections were made. The Elevator section is required to make two elevator inspections a year. By retaining those records, this section can easily determine when an inspection or safety test has been performed and also when an inspection needs to be performed agaim.
Section :  COMDINCELEV
Record Title :  Elevator Record Folders
Revision :  1
Record Description :  File contains pertinent information regarding the historical data collected on an elevator. Accident reports details analysis of who was involved, the location, calse and extent of injury, also signature of who reported the accident(injury). Out of service elevator info. Commission cards are authorization notices for insurance companies to do elevator inspections within the state of Ohio.
Retention Period Retention Justification Media Code Method of Disposal
Retain for 6 months, after scanned, then destroy. Keep for the time specified, these records are paramount in our Division''''s/Section tracking process. They enable us to determine when and where inspections were made. The elevator section is required to make two elevator inspections a year. By retaining those records, this section can easily determine when an inspection or safety test has been performed and also when an inspection needs to be performed again. Paper Shred
Retain machine readable until notified that elevator is no longer in service. Keep for the time specified, these records are paramount in our Division''''s/Section tracking process. They enable us to determine when and where inspections were made. The elevator section is required to make two elevator inspections a year. By retaining those records, this section can easily determine when an inspection or safety test has been performed and also when an inspection needs to be performed again Electronic Erase

Approvals

Status Name Title Date
Approved Gloria Fox Records Officer 1/2/2003 1:35:00 PM
Approved Michael Hardenbrook Record Administrator 1/6/2003 10:12:00 AM
Approved Martin Meeks State Auditor 1/13/2003 2:50:00 PM
Approved Charles Arp State Archivist 1/13/2003 2:50:00 PM

Notes

Date Reason User

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