Agency Schedule Detail

Authorization Number : 580-1072

Agency Series No. : PER-8H

Status : Active

Agency Web Link :

Agency : DMH

Confidential Description : Parts of the personnel file containing social security numbers are to be kept confidential.

Division : DMHBHOs

Vital Description :

Section : DMHBHOsPERS

Record Title : Employee Personnel File

Revision : 2

Record Description : Files maintained on all people employed with the Department of Mental Health. Includes: applications, personnel actions, position descriptions, performance evaluations, deduction cards, Public Employees Retirement System forms (except form F-3, Request for Optional Exemption), withholding exemption certificates, training records, etc.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 10 years after termination of employment, then destroy.	Records are retained longer than 7 years (per General Schedule No. GP-O-03) due to the department''s involvement in litigation with former employees filing suit against the department 7 years after termination of employment.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Suzanne Farrar	Records Coordinator	10/24/2002 1:16:00 PM
Approved	Suzanne Farrar	Records Officer	10/24/2002 1:24:00 PM
Approved	Michael Hardenbrook	Record Administrator	10/24/2002 1:24:00 PM
Approved	Martin Meeks	State Auditor	11/15/2002 1:18:00 PM
Approved	Charles Arp	State Archivist	11/15/2002 1:18:00 PM

Notes

Date	Reason	User