Agency Schedule Detail

Authorization Number : 580-1057

Agency Series No. : PER-8C

Status : Active

Agency Web Link :

Agency : DMH

Confidential Description : Forms containing social security numbers are confidential.

Division : DMHCOff

Vital Description :

Section : DMHCOffPERS

Record Title : Employee Personnel File

Revision : 2

Record Description : Files maintained on all people employed with the Department of Mental Health. Includes: application, personnel actions, position descriptions, performance evaluations, deduction cards, Public Employment Retirement System forms, withholding exemption certificates, etc. Note: This does not include employee medical files or the Public Employees Retirement System form Request for Optional Exemption.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 10 years after termination of employment, then destroy.	Records are retained longer than 7 years (per General Schedule No. GP-O-03) due to the department''s involvement in litigation with former employees filing suit against the department 7 years after termination of employment.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Suzanne Farrar	Records Coordinator	12/14/2001 3:45:00 PM
Approved	Suzanne Farrar	Records Officer	1/31/2002 9:09:00 AM
Approved	Michael Hardenbrook	Record Administrator	1/31/2002 3:13:00 PM
Approved	Martin Meeks	State Auditor	3/6/2002 11:32:00 AM
Approved	Charles Arp	State Archivist	3/6/2002 11:32:00 AM

Notes

Date	Reason	User