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Agency Schedule Detail

Authorization Number :  855-1111
Agency Series No. :  LEGL-70
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  These documents contain confidential information as defined by ORC 149.43 (A) (2)(d)(7)(c). This unit contacts injured workers by mail and telephone. The documents could also include medical records and claimant identifying information as names, claim numbers, and date of birth.
Division :  BWCLAWS
Vital Description : 
Section :  BWCLAWSLEGL
Record Title :  Santos Reimbursement Information
Revision :  1
Record Description :  The Santos Reimbursement Information documents are needed for Santos v. BWC reimbursement including settlement correspondence, claimant information verification and court ordered repayment documents. The Santos Reimbursement Information is scanned into a secure online repository. The secured online repository is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
Scan the Santos Reimbursement Information into a secure online repository, keep the subrogation Case Tracker, then destroy the paper documents. These documents must be held due to on-going litigation. Maintain electronic file until the subrogation file has closed. Paper Shred
Maintain in a secure online repository, keep the subrogation database for 10 years after the subrogation file has closed; then destroy. These documents must be held due to on-going litigation. Maintain electronic file until the subrogation file has closed. Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Frazier Records Coordinator 9/26/2023 1:00:52 PM
Approved Colleen Cottrell Erdman Records Officer 9/27/2023 1:55:02 PM
Approved Terri Dittmar Record Administrator 10/10/2023 11:14:43 AM
Approved Fred Previts State Archivist 10/10/2023 4:50:06 PM
Approved Martin Meeks State Auditor 10/11/2023 8:57:19 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio