| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain until single audit performed by the Auditor of State and the Department Audit Section and both audit reports released and all discrepancies resolved, then destroy, unless federal money is received then retain 3 years after final medicare and medicaid audit reports are adjuducated, then destroy | P.L. 3334 ODHS Medicaid . MH hospitals have copies of medicare/medicaid cost report records. Central Office has originals. Federal audits take place at the hospital and Central Office. However, the federal auditors have given the department permission to destroy the hospital records 3 years after the final audit reports are adjudicated | Paper | Wastepaper |
| Status | Name | Title | Date |
|---|---|---|---|
| Blank | Transfer User | Records Viewer | 12/21/1990 12:00:00 AM |
| Blank | Gregory Allison | Records Officer | 8/26/2025 10:37:42 AM |
| Date | Reason | User |
|---|---|---|
| 8/26/2025 10:37:42 AM | Abolishing DMH: creating new agency DBH | Gregory Allison |