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Agency Schedule Detail

Authorization Number :  950-0796
Agency Series No. :  15-01-01
Status :  Active
Agency Web Link : 
Agency :  LOT
Confidential Description :  Contains CPI
Division :  LOTGAME
Vital Description : 
Section : 
Record Title :  Ohio Lottery Game Show Drawing / Contestant Paperwork and Game Boards
Revision :  1
Record Description :  1) Contestant Drum Log - Used to record names of potential contestants. 2) Contestant Call Log - Used to record information from initial contact with contestant. 3) Contestant Log - Lists name, address, city, state, ticket number and show date. Used to record type of identification contestant is using as proof of their identity. 4) Alternate Log - Used to record the number of alternates, which are picked to be used if one of the original eight (8) is invalid. 5) Stand-In Log - Used to record information of stand-in if actual contestant does not appear to play. 6) Contestant Packets - Contains copy of Claim Form, Release for Errors Form, Acknowledgement of Rules Form, Stand-In Forms, if applicable, and Joint Ownership Forms, if applicable. Packets are kept for each contestant on the show. 7) Contestant Prize Log - Used to report dollar value of each contestants’ winnings on a given show. 8) Selling Agent Report- Used to record location of where the Ohio Lottery Game Show contestant ticket was purchased. 9) Game Boards – Semi-Final Game Board, which contains hard copy of location of dollar values, double cards and bonus cards for game number 1 and number 2 of each show. Championship Game Board, which contains positions of names in the Championship Game of each show.
Retention Period Retention Justification Media Code Method of Disposal
Retain hard copy in the operating area for two (2) year, then destroy. Paper Shred

Approvals

Status Name Title Date
Approved Ian Litherland Records Officer 9/27/2024 11:38:26 AM
Approved Terri Dittmar Record Administrator 10/1/2024 8:28:41 AM
Approved Martin Meeks State Auditor 10/1/2024 11:48:11 AM
Approved Fred Previts State Archivist 10/1/2024 4:18:44 PM

Notes

Date Reason User

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