General Schedule Detail
Authorization Number :
Series Number : GF-WV-04
Agency : DCY
Status : Active
Division : DCYALL
Agency Web Link :
Section : DCYALLALL
Record Title : OAKS AP Vouchers, Travel Vouchers, Pcard Vouchers, Journal Vouchers, Invoices, Receipts and Attachments
Date :
Rejected Reason :
Record Description : Details of accounts payable transaction including documents authorizing payment of invoice for goods and/or services received. Information regarding payments made, supplier, agency, goods/services, backup documentation.
| Retention Period | Retention Justification | Media | Method of Disposal |
|---|---|---|---|
| Retain until scanned in OAKS or audited by State Auditor, audit report is released, all discrepancies are resolved, then destroy. Electronic: 8 years | State policy requires all transactions in accounting systems be maintained for 3 biennia plus current year. | Electronic | Unknown |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Jennifer Reed | Records Officer | 12/26/2023 4:38:00 PM |
| Created | Davaughna Parks | Records Officer | 12/22/2023 6:03:00 PM |