General Schedule List

The General Schedule List found below are recommended records retention schedules developed by the Ohio Department of Administrative Services (DAS) for general business functions of a government agency. While State Agencies may create their own records retention schedules, they can also adopt any of these general schedules as a retention schedule for their agency records management program. Use the “Agency Schedule Search” and “Agency-Adopted General Schedule Search” to view what active retention schedules a State Agency may have created or adopted for their records management needs.

Public Users: Please click Agency Schedule or General Schedule button in order to search record retention schedules by agency.
Agency Users: Please click State User Login for full access.

Search Results

Series ID	Record Title	Description	Retention Period
GAR-PP-02	Directives, Manuals, and Handbooks	Obsolete: Use GAR-PP-01
GAR-RPM-10	Visitors' Log	Obsolete: Use GAR-RPM-08
GAR-RPM-09	Minutes of Official Public Meetings	Obsolete: Use GAR-RPM-07
GAR-CM-05	Transient Documents	Obsolete: Use GAR-CM-04
GAR-OES-09	Postal Records, Registered Mail, Insured Mail Logs, and Metered Mail	Obsolete: Use GAR-OES-03
GAR-OES-10	Postal Reports, Stamp Requisitions	Obsolete: Use GAR-OES-03
GAR-VT-01	Out-of-State Travel Request	Obsolete: Use GAR-CM-04
GAR-VT-02	Travel Expense Report	Obsolete: Use GF-WV-04
GAR-VT-03	Vehicle Operations File	Obsolete: Use GAR-V-03
GAR-VT-04	Vehicle to Salvage Information Sheet	Obsolete: Use GAR-V-04
GP-M-01	Requests for Investigations	Obsolete: Use GP-O-09 Employee Labor Documents
GP-M-02	Internal Investigations	Obsolete: Use GP-O-09 Employee Labor Documents
GP-M-03	Telephone Logs, Bills and Call Records	Obsolete: Use IT-OP-07 System Users Access Records
GP-M-05	Employee Training Records, Workforce Development, Tuition Reimbursement and Other Education Assistance	Obsolete: Use GP-O-02 Employee Administrative Documents
GF-G-03	Grant Master Information	Obsolete: Cost Accounting System (CAS) no longer active. Schedule may be modified to include new Enterprise Grants System.
GF-M-10	CAS Batch Control Sheet	Obsolete: Cost Accounting System (CAS) no longer active
GF-M-11	CAS Coding Attachment	Obsolete: Cost Accounting System (CAS) no longer active
GF-M-12	CAS Reports and Inquiries by Data Classification	Obsolete: Cost Accounting System (CAS) no longer active
GAR-C-01	Bid documents, ITB, RFP, RFQ or similar documents related to purchasing, construction, personnel services	All solicitation documents and electronic data records contained in the OAKS Financial Sourcing module.	Based on ORC 2305.06, retain 6 years after contract expires, then destroy. OAKS: 3 bienna plus current year.
GAR-C-03	Contract Encumbrances, Procurements, Complaints to Vendors, and Related Contract Documents	Requisitions and purchase orders authorizing purchase of goods and services including quotes, contracts and other agreements, and electronic data records contained in the OAKS Financial Sourcing modules.	Based on ORC 2305.06, retain 6 years after contract expires, then destroy. OAKS: 3 bienna plus current year.